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Email Policy


See below for complete email policy details

Add or Remove from In-Touch Email List

If you inapproriately received an In-Touch email from us, we apologize for the inconvenince.

Contact us with questions or problems regarding our policies.

Email Policy

  1. Definitions
    1. Customer - person or organization using the Systems
    2. Vendor - Bronze Inc., employees, agents, subcontractors, representatives and assigns
    3. Systems - software, hardware, information, methods, personnel, etc. comprising this site

  2. Purpose of this Email Policy. Over the last number of years, unsolicited email has created trouble for many people, and so spawned laws and policies attempting to alleviate the problems. The purpose of this Email Policy is to see that the Vendor complies with the applicable laws and policies of governing bodies and service providers.

  3. Compliance. The Vendor believes these policies are in compliance with all applicable laws. The Vendor believes these policies are in compliance with all Terms of Use policies of all applicable service providers.

  4. Legitimate Emails. The Vendor only sends emails that comply with applicable law. All the information in the email is legitimate. The Vendor clearly identifies the email is sent from the Vendor, and accurately identifies the purpose of the email in the subject line.

  5. Removal. Customers can easily, permanently and safely remove their email addresses through a single-click link, an email address or a postal mailing address, any of which the Customer can easily use to avoid receiving any more emails from the Vendor. Removed email addresses are not added to any other lists and are not shared with any other parties.

    Removal from a list does not affect contact information in postings. For example, if the Customer's email address is listed as the contact for a posting (such as an event or organization), the Customer may be sent emails in regards to the posting. If the Customer does not want to receive emails in regards to postings, the Customer must not list their email address as a contact.

  6. Privacy. People can safely open the Vendor's emails and click on any links without concern that their email addresses will be tracked. The Vendor does not track any activity taken in response to the email in regards to the email addresses. This means that the Customer can open the Vendor's email and click on the links and the Vendor will not know which email did what until the Customer actually logs on to the System using a password. The Vendor does not sell Customer email addresses without the consent of the Customer.

  7. Vendor Need to Communicate with Event Organizers by Email. The Vendor publicizes event and program information for thousands of organizations, to communities around the world. Customers enter event information themselves or email event information to the Vendor for posting.

    The large volume of event data makes it impossible for the Vendor to verify even a fraction of the information. Even Customer publicists have trouble keeping up with the accuracy of the announcements for their own organizations' events. The only people that truly know the intimate details of each event and program are the organizers of those specific events.

    The best, and really the only way, to attempt to provide consistent, accurate event information to the public, is by keeping the event organizers in touch with the information posted on the Vendor's web site.

    It is imperative that the individuals that organize each event, and not just the media specialists (who may not be involved at all), be in touch with the Vendor to help insure that the public is receiving as accurate information as possible. The only timely, cost-effective method of staying in contact is through email.

  8. Explicit Authorization Given by Customers. The Customer, by emailing the Vendor, explicitly establishes a relationship with the Vendor. Since Customers are voluntarily notifying the Vendor of event information, to be in compliance with applicable laws and agreements, all Customers explicitly grant the Vendor authorization to contact any email address found in any email sent to the Vendor by the Customer. This includes all emails sent by the Customer to the Vendor, whether sent individually, or through a list to which the Customer added the Vendor.

    Customers frequently add the Vendor to emailing lists because it is convenient for the Customer. This way, the Customer does not have to send a special email just to the Vendor. However, this is not convenient for the Vendor, because the Vendor has to sort through many emails for pertinent event information. It is much more convenient for the Vendor when Customers enter their event information themselves.

    To handle the large volume of emails, the Vendor has put in place automated systems. One of the systems, automatically adds to the Vendor's In-Touch list, email addresses that are found in the Vendor's in box.

    If the Customer does not want email addresses in their emailings, added to the Vendor's In-Touch list, the Customer should not put the Vendor's email address on the Customer's email list. If the Customer does not want the Vendor to send to an email address, the Customer must not send the email address to the Vendor. Alternatively, the Customer can easily remove email addresses with a single-click, the first time they receive an email from the Vendor.

  9. In-Touch Email List. The Vendor has an email list called the In-Touch email list. The purpose of the Vendor In-Touch emails is to help event organizers keep their event information current. Once a month, or less frequently, the Vendor sends an email to the email addresses on the In-Touch list. The content of the In-Touch email is a reminder to the event organizers to check and update their event listings, plus important items regarding the Systems.

    The Vendor has found, to provide up-to-date event information to the public, it is essential to send out the In-Touch emailing. The emails are directed, as best as possible, to people that are in charge of running events or involved in the organization of events in some way.

    The In-Touch emails are intended for event organizers only, not for event participants. The Vendor does not send emailings to the general public to promote the use of the Vendor's web site. The Vendor uses other marketing means to advertise to event participants.

    The In-Touch email is designed to be as unobtrusive as possible, arriving no more than once a month. To minimize network loads, the In-Touch emails are either plain text, or have only small graphical elements that do not burden network systems nor fill up mailboxes.

  10. Remove (or Add) From In-Touch Email List. Any Customer may remove (or add) their email address from the In-Touch email list by clicking on a link in the email, or by entering their email on this page, or by contacting us. Email addresses are removed before the next In-Touch emailing.

  11. Existing Email Addresses on the In-Touch List. The In-Touch list started in 1998, long before anyone heard of an opt-in list. There are tens of thousands of email addresses that have been on the In-Touch list for years for which the Vendor has no record of how the email addresses got on the list. For the sake of those people that want to remain on the list, and for the sake of accuracy for the general public, email addresses remain on the list until Customers notify the Vendor otherwise. As noted above, removal is fast and simple.

  12. Email Addresses Entered on Vendor's Web Site. Any email address entered on the Vendor's web site is automatically added to the In-Touch email list, and may be contacted as needed about the Vendor's services, unless the Vendor is otherwise notified by the Customer.

  13. No Opt-In Receipts for the In-Touch List. The Vendor does not send opt-in receipts for the In-Touch email list. The first email the Vendor sends to the Customer serves as a receipt, as the Customer has the ability to easily remove or confirm their email address on the list.

    The problem with sending a separate email receipt is, the vast majority of people will neither remove nor confirm. The Vendor would then need to send a receipt each time a new email came in with an email address for which no removal or confirmation was received. Many Customers send the Vendor the same email addresses in different emails every week, or more often. If the Vendor required a confirmation back on the receipt to add the Customer to the list, what would happen is most people would not respond, and the Vendor would be sending receipts to the same people over and over again. The people would be receiving many more receipts than actual informational emails.

  14. Customer Email Lists. The Customer may add the Vendor to any of the Customer's email lists that notify the receipients of event information. The Vendor will not add the Vendor to Customer email lists without the Customer's approval.

  15. What is spam?. According to
    Spam is flooding the Internet with many copies of the same message, in an attempt to force the message on people who would not otherwise choose to receive it. Most spam is commercial advertising, often for dubious products, get-rich-quick schemes, or quasi-legal services.
    99% of unwanted emails are fraudulent. They hide or obscure their origin. They have deceptive subject lines. They do not provide a way to unsubscribe. There are laws in place to protect people from fraudulent email, and if they were enforced, would eliminate the spam problem.

    Email being such a timely and effective medium, rather than burdening systems, dramatically lowers the cost of doing business, not only for the person sending email, but for everyone touched by the service, increasing the efficiency and productivity of the entire economy.

    For example, if we had to communicate by phone, or use postal mail, or take out advertisements in print medium, the cost would be astronomical to reach organizations around the world. If we could provide our service at all, we would have to charge our Customers huge fees.

    With email, we can keep the whole world up-to-date, and offer many services for free. Organizations can publicize their events to their communities at no charge. The public can see the most accurate and up-to-date information conveniently, any time they want at no cost. The admission price to events can be reduced because of the minimal cost and ease of advertising. Programs have greater attendance because of the wider publicity.



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